Solution 01

Procurement & Risk Management.
The anchor of most engagements.

Pilot's procurement and risk management operates as the anchor of most engagements. We run power and gas sourcing, hedging strategy, contract structuring, and RFP execution across every deregulated market in the U.S. — built around the buyer's portfolio, not the supplier's incentive.

Why it matters Six pillars Engagement fit What you get Related solutions

Why it matters

Procurement is the easiest thing to do wrong.

Most energy buyers approach procurement as a series of disconnected events — get a rate, sign the contract, forget about it until renewal. The actual job is harder: build a portfolio that's resilient to market volatility, defensible to leadership, and aligned with operational reality. A standard broker call doesn't get you there.

FAILURE MODE 01

Single-supplier auto-renewals

The largest single source of overpayment we see. Auto-renewal locks in pricing built for someone else's portfolio.

FAILURE MODE 02

Flat-fixed contracts in volatile markets

Fixed feels safe until the market moves. Without layered structure, you're either over-hedged or unprotected — usually both, at different times.

FAILURE MODE 03

Missed capacity exposure

Capacity, ancillaries, and transmission are now the fastest-growing line on most bills. A procurement strategy that ignores them is incomplete.

FAILURE MODE 04

No documented hedge strategy

If finance can't see the strategy, finance can't defend the budget. Undocumented hedging is the same thing as no hedging from a reporting perspective.

FAILURE MODE 05

Buyer's remorse from inadequate price discovery

You signed because the rate looked fine, then learned later a competitive process would have surfaced better. Without real price discovery, "the rate looked fine" is the highest standard you can hold.

What we do

Six interlocking pillars.

01

Product Structure

How the contract is shaped.

Most energy contracts can be structured in dozens of ways: fixed, index, block-and-index, heat-rate, capacity-passthrough vs all-in. The right structure depends on portfolio size, operational predictability, market posture, and how variance gets explained internally. We structure to fit the buyer, not to fit a supplier's preference.

  • RFP design and execution across 9+ suppliers per cycle
  • Multi-product evaluation (fixed, index, block-and-index, heat-rate)
  • Capacity passthrough vs all-in analysis
  • Contract terms negotiation (bandwidth, swing, term, fees)
02

Hedging

Managing exposure to market volatility.

Hedging is risk management with a calendar. We build hedge strategies that match the buyer's tolerance for variance, operational predictability, and reporting requirements. Layered approaches that don't try to time the market but do reduce exposure over time. Every hedge is documented, defensible, and reviewable.

  • Layered hedge program design (forward block, calendar strip, swap)
  • Pre-hedge analytics and decision support
  • Hedge effectiveness review, quarterly
  • Strategy adjustment for changing market posture
03

Market Monitoring

Knowing what's moving, and why.

PowerUp gives us real-time market data. The work is interpretation — understanding what's actionable, what's noise, and when to bring something to leadership. Weekly market posture updates, alert-level events that need immediate response, quarterly briefings on structural changes.

  • Real-time forward curve and basis monitoring
  • Capacity market signal interpretation (ICAP, 4CP, ICR, FCM)
  • Ancillary services and transmission impact tracking
  • Quarterly market briefings to client leadership
04

Budgeting

Energy as a forecastable line item.

Energy variance is one of the more painful surprises in quarterly reporting. We build energy budgets that finance teams can defend, with explicit assumptions, sensitivity ranges, and monthly variance analysis. The budget becomes a tool, not a guess.

  • Annual energy budget construction, assumptions documented
  • Monthly variance analysis vs budget
  • Forward-curve-based reforecasting
  • Board-ready energy reporting
05

Competitive Auctions

Forcing true price discovery.

A rate from one supplier is a quote. A rate that wins against 9+ competing bids on identical terms is a price. Pilot runs every renewal as a structured competition — RFP design, auction mechanics where appropriate, common scorecard across bidders. Suppliers know they're being measured against each other, and the price reflects that.

  • Multi-round RFP design with standard scorecards
  • Reverse auction mechanics where market structure supports
  • 9+ supplier participation per cycle, minimum
  • Apples-to-apples bid evaluation, structurally normalized
06

Ongoing Performance Management

After the contract is signed.

The deal isn't done at signing — it's done when the last invoice is reconciled and the meter is moved cleanly to the next owner. Pilot stays on the engagement through supplier performance reviews, billing accuracy verification, and account transitions when sites are acquired, divested, or closed.

  • Quarterly supplier performance reviews
  • Billing accuracy and contract conformance verification
  • Account move-in / move-out coordination for M&A and divestitures
  • Issue escalation and supplier accountability

Engagement fit

How procurement gets run in each engagement.

See how we work →

What you get

What lands in your inbox.

Every procurement & risk engagement produces the same structural artifacts. Specifics adapt to portfolio shape; the list doesn't.

  1. 01

    Annual procurement calendar

    All renewal events mapped 12–18 months out. RFP windows scheduled. Decision deadlines flagged. Updated every quarter.

  2. 02

    Documented hedge strategy

    Written rationale, decision criteria, target structure. Reviewed quarterly. Defensible to finance, board, and audit.

  3. 03

    Multi-supplier RFP execution

    Every renewal, every site. Minimum five suppliers; typically nine to twelve. Apples-to-apples evaluation, common scorecard.

  4. 04

    Monthly market posture update

    What moved, what didn't, what we're watching. Plus a variance analysis against your energy budget. Two pages, monthly.

  5. 05

    Quarterly market briefing

    Structural changes, regulatory shifts, capacity market signals. Delivered to leadership in 30 minutes or less.

  6. 06

    PowerUp access for your full team

    Same dashboard your Pilot advocates work from. Real-time market data, contract visibility, capacity exposure.

  7. 07

    Annual board-ready energy report

    One-stop document: portfolio status, strategy summary, year-over-year performance, forward outlook. Built for board distribution.

Talk to Pilot

Ready to talk procurement?
30 minutes. Portfolio sketch within a week.

A 30-minute call with one of our energy advocates. We'll look at your renewal calendar, your supplier exposure, and your hedge posture. You walk with a written portfolio sketch and a fee range within a week — no commitment to engage.

Talk to Pilot → How we work
Already a client? support@pilotenergy.com